For holiday parks and HOAs with private rental properties, a recurring question is: How do we divide rental turnover between owners in a fair, transparent and efficient way?
Holiday homes are increasingly being purchased privately by investors or people who want to partly enjoy their homes themselves and partly rent them out. Those owners expect clarity, honesty and convenience in the settlement of rental income. But how do you ensure this, especially when there are dozens or even hundreds of owners?
An unclear or unbalanced settlement structure for rental income can quickly lead to frustration among owners. For example, discussions arise over differences in yield - why does the neighbor get more, when I think my property is better? This can strain trust in park management or the association.
At the same time, it takes a lot of time to answer individual questions or explain discrepancies, leading to an increased administration burden and unnecessary complexity in accounting.
Transparency, calm and trust are key to a well-functioning rental model, especially when dealing with numerous home owners or with a collective approach.
More and more HOAs choose to keep the rental management of vacation homes in-house, without the intervention of external operators such as Roompot or Landal. This gives more control and grip on returns. But it also brings challenges:
The choice between individual settlement and a pool system is not only about numbers, but mainly about the strategy and composition of your park or association. Which model works best depends very much on your type of owners, rental approach and organisational form.
What type of owners do you have?
What is your commercial strategy?
What is the setup of your park?
With hybrid models, such as a mix of owner-occupancy and rental, or different housing types, flexibility is essential. Even with phased development or parks with large differences in home value between them, the right settlement model helps maintain balance and commitment.
At Booking Experts, we support both models and are happy to think with you about what suits your specific situation. Our systems are set up so that you can switch quickly or even use different models side by side.
💡 Request a free demo today and find out which payment model best suits your vacation park or VvE.
With a pool system for holiday parks or CoEs, all rental income is collected and distributed collectively based on a pre-agreed distribution key. This is often done through a point system based on, for example, the value of the property. This model is often used in larger parks or VvEs with many owners.
The bookings are managed centrally and the total turnover is divided equally among the owners according to the agreed distribution.
What are the advantages?
The pool system provides peace of mind and clarity. It prevents competition between owners and provides structure for seasonal fluctuations. Because the distribution/settlement is predetermined, owners do not have to worry about the exact occupancy rate of their property. Also, this model fits well with modern strategies such as dynamic pricing and revenue management.
What are the concerns?
In peak season, it can sometimes feel unfair, especially when a more expensive property yields as much as a cheaper one. The system requires trust in management, and the allocation key must be clear and verifiable. In addition, individual owners have less direct influence over their own returns.
Patrick remotely manages Belnem House along with 30 other homeowners as a CoE. He experiences daily how important trust and transparency are in collective rentals. Thanks to Booking Experts' settlement models and dashboards, he maintains overview and involvement, despite the time difference between Bonaire and the Netherlands.
With individual settlement, each owner receives a payment based on the actual bookings on their property. The model thus fits well with involved owners who like to keep track of their specific performance.
What are the benefits?
This model gives owners more control and insight. They see exactly what their property has brought in and can relate this to occupancy, season or price. For managers, this model offers a lot of flexibility and multiple forms of commission are possible within this model:
What should you be aware of?
Because only the proceeds of actual bookings are paid out, inequality can arise between owners. If one property is structurally vacant, it will feel more disadvantageous than in a pool system, but if a property performs above average, the owner will immediately reap the benefits.
The model also sometimes requires additional communication. For example, when a reservation is moved from one home to another for planning reasons. Without context, this can raise questions about revenue distribution, especially among concerned owners who are actively tracking their numbers.
Finally, it's worth remembering: this model offers a lot of freedom, but it also requires commitment. From tracking dynamic pricing to interpreting yield reports: for some owners an advantage, for others a reason to prefer to outsource full management.
At Booking Experts, we understand how important it is to organize owner management and settlement properly. Therefore, we offer a system in which the settlement with owners is fully automated.
You choose the desired settlement model once, and our system automatically carries out the settlements and bookings per owner.
What does that mean specifically?
And for administrators, that means: Less time spent on administration, fewer questions from owners and more control over the whole thing.
🗣️ "You don't see and notice it, but at the same time it takes so many worries away from you."
- Patrick Loeps, Belnem House Bonaire
Several holiday parks and VvEs are now using the pool system through Booking Experts. This allows them to manage rental income in a professional way without the intervention of a large operator.
The strength of a pool system lies in its flexibility and predetermined transparency. Based on your owner mix and park strategy, you set the allocation key once, then the system does its work automatically.
You can set up such a distribution key in different ways (for example):
Housing value
The traditional approach: distribution based on assessed value or purchase price. Ideal for a park with relatively homogeneous homes or clear price lines.
Expected ROI
You can also work with realistic return potential by property type. This takes into account factors such as location, popularity and rental history.
Hybrid models
Combine the above factors in which you take into account:
It is also possible to split up into different pools per house type or park segment. This allows you to provide customization without losing the overview.
Booking Experts automates this entire distribution, including quarterly or monthly settlement per owner. The payment is processed immediately, and all owners can see in their personal portal exactly how the revenue has been generated.
Wondering which model is best suited for your park or VvE 👉 Please contact us, and we will be happy to discuss your needs with you.